No due dates.
Just return windows.
Crew scan a QR tag, pick a realistic return window, and GearDesk chases down anything overdue by email and push. No clipboards, no sign-out sheet, no gear walking off.
Sign-out sheets don't scale.
When a hundred computers and a room full of AVL gear move through a busy studio, paper and spreadsheets are fiction by Friday.
Gear walks off
Nobody logged it, nobody remembers who took it, and it turns up three weeks later in someone's bag. If it turns up at all.
The sheet is always wrong
Half the checkouts never get written down and returns don't get crossed off. Your "source of truth" can't be trusted.
You become the enforcer
Chasing people for overdue gear is a part-time job nobody signed up for, and hard due dates get ignored anyway.
Track a moving fleet without a full-time job.
The crew handles checkout. You keep the record.
QR self-checkout
Stick a code on it. Crew scan, confirm, go, from any phone. No app install, no hardware, no training.
Return windows, not due dates
End of day, end of week, or a custom project length. People pick a window they can live up to.
Reminders that fire
When a return window lapses, GearDesk nudges whoever has the gear by email and push, then escalates if it keeps sitting out.
Kits that come back whole
Check out a camera rig as one kit; GearDesk reconciles every lens, battery, and cable on return.
Maintenance before breakdowns
Health scores and service thresholds flag gear that needs attention before it fails on a shoot.
Built for teams
Multi-location support, role-based access, and a full audit trail. Every organization's data stays walled off from the rest.
Ask for a realistic window and people meet it.
A late return is not a compliance failure, and GearDesk does not treat it like one. No penalties, no audit flags. Your crew are on the same team as you, and a friendly reminder when the window lapses is usually all it takes.
Up and running in an afternoon.
No hardware, no integrations, no training day. If your crew can scan a QR code, they can use GearDesk.
Tag your gear
Generate a QR label for every asset, or bulk-import your whole inventory and print codes in a batch.
Crew checks out in a tap
Scan the sticker, pick a return window, confirm. That's the whole checkout, on any phone, no app install.
GearDesk handles the rest
It tracks who has what, reminds them when it's due, reconciles kits on return, and keeps a complete audit trail.
Start free. Pay by fleet size, not headcount.
Every plan includes unlimited team members. Upgrade when your gear outgrows the shelf.
Early access: 25% off your first year with code EARLYACCESS at checkout.
Basic
- Up to 50 assets
- Unlimited team members
- QR self-checkout & reminders
Core
- Up to 300 assets
- Kits, transfers, CSV import
- Printable QR label sheets
14-day free trial on paid plans, no card required. See the full feature comparison →
Book a live demo.
Tell us about your studio and we'll show GearDesk running on gear like yours. You can start your free trial the same day.
Prefer email? hello@geardesk.app